Job Summary

The position

The Executive Officer (EO) at the Ismaili Muslims Charitable Trust (IMCT) of Uganda is the senior-most member of the Council’s staff.  The EO plays a leadership role in assisting IMCT to fulfil its mandate.

The EO is responsible for managing an efficient Secretariat, the implementation of National Council’s programs and activities to achieve its strategic vision, managing Jamatkhanas in the jurisdiction’s property and facilities management team. The EO will be the key focal point for the community and undertake an ambassadorial role in the management and delivery of key community and National Council initiatives. The EO will support fundraising campaigns and cultivate relationships within and outside the community including with other AKDN agencies and Imamat institutions.

The EO shall report to the President or their delegate(s) of the National Council and will be based in KAMPALA, UGANDA with travel to within jurisdiction as required.

Strategic planning:

• Under the direction of the President of the National Council, lead the annual strategic planning exercise with the National Council
• Manage and help deliver the National Council’s annual objectives, strategies and budgetary performance, ensuring their effective implementation and ongoing performance monitoring and reporting
• Provide tools and processes to measure the impact and full tracking of the agreed strategic priorities and objectives.

Management and Performance Reporting: Manage the ongoing operations of the National Council:

• Monitor performance of all activities governed by the National Council including Poverty Elimination Program and Jamatkhana Development Works, to ensure activities are on schedule, directed to the achievement of approved objectives, and in line with the KPIs
• Collaborate with Boards and Portfolios on the management and information reporting needs in the areas of social governance and institutional strengthening
• Provide to the President or their delegate(s) recommendations to be taken to ensure the objectives and strategies remain on track.
• Liaise with other staff, as required, to plan and organize all meetings convened by the President and the VP, maintaining records and follow up of key actions
• Ensure that all reports submitted to the Department of Jamati Institutions are prepared in accordance with their reporting requirements
• Under the leadership of the President of the National Council, manage the nomination, induction, and handover processes throughout the leadership cycle
• Contribute to the design and use of management databases and reports, including rigorous data analysis
• Coordinate the planning and development, including fundraising, of Jamatkhana projects 
• Monitor the development and financial aspects of JK projects under implementation, as well as review of post completion reports
• Ensure all properties are in compliance with local laws

Human Resources:

• Leadership of the National Council Secretariat
• Ensure that all matters pertaining to the staff are in accordance with authorized policies and procedures
• Implement good performance management and provide support to own staff against objectives and complete annual performance reviews
• Engage with the DJI and other institutions to ensure collaboration on key Institutional and community initiatives

Fundraising: Work closely with the President and Vice President to establish fundraising needs and manage fundraising campaigns

Communications: Working closely with the National Council appointed Communications and Publications Member and the Vice President, draft and oversee all the secretariat’s communications to the Jamat, other Jamati and AKDN institutions

Oversee and maintain community databases, IT and cloud infrastructure

• Ensure NC systems are appropriate for use and guide their ongoing enhancement
• Manage access to all systems and databases of the NC, providing the necessary training to users
• Manage the IT infrastructure across the JKs

Required Skills

The requirements

Finance & Risk: Ensure strong processes and controls are implemented across all areas of accountability:

• Ensure that the National Council fulfils its constitutional, regulatory and legal obligations, while taking appropriate steps to identify and mitigate potential areas of risk to protect the Imamat and Jamati Institutions
• Provide the necessary support for preparing the annual budget papers, quarterly reporting and any additional reporting required by the DJI
• Ensure compliance with all statutory compliances applicable on IMCT, being Trust and NGO

Community liaison: Together with the relevant National Council Member, act as the main conduit/ focal point of information for the community internally & externally

• Build, develop, and maintain relationships with external stakeholders
• Manage the communications to the Jamat and the Jamati Institutional leaders with the National Council Communications and Publication Member
• Member of the Executive Team for the Jamati Crisis Planning and Response
• Manage and Oversee Key Projects
• Establish and manage teams to focus on assigned key projects by the National Council
• Develop a set of tracking tools to monitor the progress of the agreed project plans and key deliverables
• Oversee and maintain community databases, IT and cloud infrastructure
• Manage the IT infrastructure (including systems and hardware) across the Jamatkhanas, ensuring it is robust, fit for purpose and secure in access rights

Community and Public Relations

• Under the direction of the President of the National Council, establish and manage key relationships both internally and externally with key stakeholders and partners, including Jamati Institutional appointees

​​​​​​Manage and Oversee Key Projects

• Establish and manage teams to focus on assigned key projects by the National Council.
• Develop a set of tracking tools to monitor the progress of the agreed project plans and key deliverables.

Institutional Collaboration with other AKDN and Imamat Agencies

• Facilitate and maintain cross-institutional relationships and collaborate locally and internationally with other AKDN agencies and Imamat institutions on key initiatives.

Anticipated time commitment (hours per week): Full time, including some weekend and evening work.

REQUIREMENTS
Qualifications, Experience, Skills and Attributes:

• Minimum Bachelor’s from an internationally recognized university, preferably in management, business administration or related field. Master’s degree or professional qualification in finance would be an added advantage
• Candidates should have developed professionally through progressively responsible management experience of at least 7 years in a complex, medium/large organization, preferably in a corporate and/or non-profit environment
• Extensive experience in management and administration with demonstrated experience leading teams and achieving outcomes
• Must have excellent verbal and written communication skills in English with an ability to articulate papers/reports
• Comfort in working with computing, information and communication technology, including proficiency in Word, PowerPoint, Excel, Database Management, ERP (Quick Books, Tally)
• Comfort in working with financial information, budgets, non-financial metrics, their interpretation and coordinating the preparation of annual audits
• A track record of planning and delivering projects and results within deadlines
• Significant institutional experience and understanding of Jamati institutional processes including the understanding of working within the voluntary leadership
• A proven ability to lead and motivate professional and volunteer team members from diverse backgrounds
• Demonstrated ability to build strong, supportive and collaborative working relationships with internal team members, the leaders, including the Board Chair and Portfolio Leads, and members of stakeholder organizations
• Ability to communicate in Hindi/Gujarati/Urdu/Dari is desirable but not essential​​​​​​​

 

Overview

The Council for Uganda is recruiting for an Executive Officer (EO).

Required Professionalism and Dispositional Qualities

• Personally committed to the Imamat Institutions’ mission, value, and ethics.
• Familiarity with and empathy for the Jamat, including cultural diversity within the Jamat and good understanding of working within a faith based and multi-cultural context and experience of working within a voluntary or not-for-profit context would be desirable.
• Ability to deal with confidential matters discreetly and should approach executive responsibilities with the highest degree of personal and professional integrity, empathy, and sensitivity.
• Must have a strong passion to make a substantial contribution to the progress of the Jamat and its institutions
• The successful candidate will be expected to uphold the highest standards of integrity and professional conduct, and to ensure that safeguarding principles are integrated into all aspects of their work.

Safeguarding:

The institution’s recruitment and selection procedures reflect our commitment to equal opportunity and protecting students and at-risk adults from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited, or their services are availed to work for us. In the process of recruitment and selection, the institution implements a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with the institution is kept free from harm and abuse.